We’re looking for a Project Administrator to join our Auckland office and play a key role in supporting our multi-disciplinary engineering teams.  This is an opportunity to help support the successful delivery of projects across our Auckland region. 

If you thrive on organisation, collaboration, keeping projects running smoothly, and supporting great teams, we’d love to hear from you!

About the role

As our Project Administrator, you’ll provide operational, financial, and administrative support to help our teams deliver projects efficiently and on time. You’ll coordinate project documentation, reporting, invoicing, and schedules, while helping to maintain communication across our teams and with our clients.

Your day-to-day will include:

• Provide administrative support to our Project Leaders and Engineering teams
• Assisting with project setup, proposals, and monthly invoicing
• Maintain project documentation, schedules, and reports
• Coordinate and schedule meetings, prepare agendas, and take minutes
• Track project progress and assist with status updates
• Supporting multi-disciplinary projects and tenders
• Liaise with internal teams and external stakeholders and clients
• Assist with procurement, invoicing, and budget tracking
• Ensure compliance with company policies and project standards

This is a busy and varied role, so you will be a natural organiser with the ability to easily multi-task and prioritise your team’s workload.

What we offer

Working with a great team, collaborative environment, competitive remuneration, options for flexible working, and opportunities for professional growth and development.

About you

You’ll bring proven experience in project administration or coordination, ideally within a construction or engineering consultancy. You’re confident managing multiple priorities and enjoy helping teams work efficiently.

• Excellent organisational and communication skills
• Strong attention to detail and a proactive approach to problem-solving
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and experience with project management tools such as MS Project, Smartsheet or similar
• Confidence working with accounting systems – Xero experience is a plus
• Familiarity with AI tools to improve workflow efficiency
• Work well both independently and collaboratively across diverse teams
• A diploma or degree in business administration, project management, or a related field will be highly regarded

About us

Kirk Roberts Consulting is a multi-disciplinary consultancy providing Structural, Geotechnical, Fire, Civil and Environmental Engineering Services, Architecture and Engineering Software to a range of clients across New Zealand, from our offices in Auckland, Queenstown, Christchurch, Hamilton, and Tauranga.   

At Kirk Roberts the heart of our business is innovation and finding a better way is why we exist.  Our company was founded to challenge the norm and push boundaries, so we can bring our clients advanced engineering, project management and software solutions that drive efficiencies.

To apply

Please send us your latest CV and covering letter, and you are welcome to include any other documents you feel relevant to your application. Please note, that all applicants must be domiciled in New Zealand and be eligible for permanent employment in NZ, with either a NZ Passport, residency, or current work visa.